ReceiptGuardOPS

ONE-BATCH FILE RECONCILIATION

One supplier invoice.
A clearer review.

Compare what was ordered, what was invoiced and, when available, what was recorded as received. Get traceable differences and a written explanation for your team to review.

Start with a free written fit check

Mention the “$99 reconciliation pilot” in your enquiry. General context only; no real invoices or sensitive records at this stage.

01 / THE BATCH

A deliberately
focused scope.

  • One supplier, one purchase order and one invoice.
  • CSV or XLSX, up to 100 unique item references per file.
  • One optional compatible receiving export; three source files maximum.
  • USD, whole-unit quantities and one agreed exact SKU matching key.
  • One values table per file, with comparable units and source references.

02 / WHAT YOU RECEIVE

Evidence you
can inspect.

  • An XLSX workbook and CSV discrepancy report.
  • Price and quantity differences shown separately.
  • Receiving checks when compatible data is available; missing receiving stays unknown.
  • Written explanations, source-row references and genuine screenshots.
  • One correction against the agreed original rules. New files or rules require a separate scope.

03 / A REAL TECHNICAL EXAMPLE

Synthetic records.
Visible calculations.

This is a genuine screenshot of our verified sample workbook. The records are entirely synthetic; this is not a client case study or a savings claim.

Purchase order
$2,720
Supplier invoice
$2,838
Invoice less PO
$118
Synthetic workbook report: canvas tote has a $60 price difference; steel bottle has a $58 quantity difference; linen pouch matches. Two item lines need review.
USD 118 = USD 60 price effect + USD 58 quantity effect. Receiving differences are separate checks and must not be added again as another financial loss.

Inspect the existing interactive synthetic example

This is a supervised file-comparison service. The public interactive example is not a customer-file importer or a live Shopify integration.

04 / CHECK THE FIT FIRST

Compatibility
before commitment.

Start with a general workflow description. During the free written fit check, column headings and three invented rows are enough to assess the mapping.

  • We check required fields, unique identifiers, comparable units and number formats.
  • Quantities must be whole and nonnegative, up to 1,000,000 per line. Unit prices: up to $10,000 USD, with two decimal places.
  • Duplicate, missing or unmatched keys and ambiguous values must be resolved before the scope is accepted. We do not silently guess a match.

Real files require an agreed secure transfer method. Actual file compatibility, acceptance criteria and delivery terms are confirmed in writing before paid work begins.

05 / THE BOUNDARIES

Clear limits.
No surprises.

This offer excludes PDF/OCR, macros or active formulas, multiple currencies, returns, pack conversions, tax/freight/discount allocation and fuzzy matching.

It also excludes live Shopify, WooCommerce or ERP integrations, accounting entries, supplier-payment decisions, payment disputes, recurring synchronization, unlimited manual cleanup and unlimited revisions.

Differences are prompts for human review. Partial deliveries, timing, credits or agreed price changes may explain them. We do not guarantee savings, recovered funds or a particular outcome.

Any work outside the agreed batch needs a separate assessment and quotation. Our broader agency implementation offer starts at $299 USD.

LET’S FIND THE FIT

Start with the records
you need to compare.

Use our existing assessment form and mention the $99 pilot. Keep the first message general. There is no payment or implementation commitment when you enquire.

Request the free written fit check

[email protected]